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1. User Interface & Experience
Gmail
Clean, minimal, conversation view by default
Simple for beginners; search-oriented
Mobile App Fast, intuitive, syncs with all Google services
Outlook
Professional, focused on work email; integrates calendar/tasks
Slightly more complex but feature-rich
Strong for Microsoft ecosystem; integrates with Teams, OneDrive
Yahoo Mail
Colorful, customizable, ad-heavy
Basic email functions, less intuitive for advanced users
Basic, sometimes slower, ads in app
2. Storage
Gmail
15 GB shared across Google Drive, Gmail, Photos
Google One: 100 GB+
Outlook
15 GB email, 5 GB OneDrive
Microsoft 365: 50 GB+ email + 1 TB OneDrive
Yahoo
1 TB email storage
Yahoo Mail Pro: ad-free experience
3. Email Organization
Gmail
Labels (emails can have multiple)
Powerful filters, auto-labeling Rules for moving, categorizing, forwarding
Excellent, Google-powered Search
Outlook
Traditional folders; categories/tags
Basic filters
Good, fast, integrates with Outlook search
Yahoo Mail
Folders only; no multi-label option
fewer options
Average; search less precise
4. Integration with Other Services
Gmail
Works with Docs, Sheets, Drive, Meet, Calendar
Third-party add-ons available
Outlook
Works with Word, Excel, Teams, OneDrive, Calendar
Many third-party add-ons
Yahoo
Works with Flickr, Yahoo Finance, basic calendar
Third-party add-ons limited
5. Security
Gmail
Strong spam filter, 2FA, phishing detection
Regular updates & AI-driven protection
Outlook
Strong spam filter, 2FA, Microsoft Defender Decent spam filter
Updates tied to Microsoft ecosystem
Yahoo
2FA available, history of breaches
Security updates slower, older interface
6. Pros & Cons Summary
Gmail
Pros: Clean, simple, integrates with Google ecosystem, strong search, great filters
Cons: Labels can be confusing if you prefer traditional folders
Outlook
Pros: Excellent for work email, integrates with Office, professional features, rules & categories
Cons: Slightly more complex, interface less intuitive for beginners
Yahoo Mail
Pros: Large inbox storage, simple interface
Cons: Ads, weaker search, limited integration, older security track record
How to create a Gmail account
How to send or receive emails
How to organize your inbox (labels, filters, folders)
How to recover a forgotten Gmail password
How to use Gmail on your phone
How Gmail compares to Outlook, Yahoo, etc.
How to attach files or images
How to schedule an email
How to organize received mail
How to find emails fast using search
Incoming and outgoing gmail servers
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