GMail

Organizing received mail in Gmail can make your inbox much more manageable. Gmail offers several built-in tools to help you sort, categorize, and find emails quickly.

1. Use Labels

Labels in Gmail are like folders but more flexible because one email can have multiple labels.

How to create and apply labels:

On the left sidebar, scroll down and click “More” → “Create new label.”

Name the label (e.g., “Work,” “Receipts,” “Travel”).

When reading an email, click the label icon at the top and select the label you want to apply.

2. Use Filters

Filters automatically organize incoming mail based on rules you set.

How to create a filter:

Click the search bar arrow at the top of Gmail.

Fill in criteria (from, to, subject, keywords).

Click Create filter.

Choose actions like:

Apply a label

Mark as important

Archive automatically

Click Create filter to save it.

This is great for newsletters, work emails, or receipts.

3. Use Tabs

Gmail can automatically categorize emails into tabs:

Primary: Personal emails

Social: Social media notifications

Promotions: Deals, offers

Updates: Bills, confirmations

Forums: Mailing lists

Enable or customize tabs:

Click the gear icon → See all settings → Inbox.

Choose your tab categories and click Save Changes.

4. Star and Important Markers

Stars: Mark emails you want to revisit.
Click the star icon next to the email.

5. Archive or Delete

Archive: Moves the email out of your inbox but keeps it in “All Mail.”

Delete: Moves email to Trash (deleted after 30 days).

Archiving keeps your inbox clean without losing emails.

6. Search Efficiently

Use Gmail’s search bar with operators like:

from:example@gmail.com → Emails from a sender

has:attachment → Emails with attachments

label:Work → Emails with a specific label

before:2025/12/01 → Emails before a date